Calendar from outlook to android

How to sync your emails, calendars, and contacts from Outlook.com or Office 365 to an Android phone

Arif Bacchus | February 24, 2021 August 1, 2018 | How-To

Here’s how you can get the best of the native apps on your Android Phone and sync your Outlook.com content without downloading the Outlook app.

1. Through Gmail App, add your Outlook as Exchange or Office 365 Account, and then choose «Use another Mail app instead» when prompted. Once added, press «allow» to sync.
2. Through the Samsung Email App, Add your account and sign in, but choose Microsoft Exchange, ActiveSync. Once Added, choose «Use another Mail app» to allow for syncing.
3. Check the native Calendar, Contacts apps on your phone to see if they’re syncing with Outlook.
4. You can also sync contacts with the Outlook app by choosing «Sync contents» from the settings, though it won’t sync Calendars and emails.

If you’ve finally moved on from Windows Phone or purchased an Android device, you’ll likely be wanting to port all the information from your Outlook.com/Office 365 account over on your new phone. Though using the Outlook app may appear to be the best way to leverage your Microsoft information, you can also sync your Outlook emails, calendars, and contacts using the native dedicated apps on your Android device.

You may want to do that if you prefer task-focused apps over all-in-one apps like Outlook for Android. The latter is a solid email client, but Microsoft replacing the Contacts tab with a new Search tab in the app bar was a polarizing change. This adds an additional tap to access your full contact list, and using your phone’s native Contacts app is usually much faster. Now, the Outlook Android app can sync your Outlook.com/Office 365 contacts to your phone’s address book, but you actually don’t need to install the app to do that. Microsoft explained it all on this support page, but configuring your Outlook.com/Office 365 account on an Android handset is not as straightforward as it is on iOS and Windows Phone. So buckle in and follow along as I explain how to make the best of the native apps on your Android phone.

On the Gmail App

The Gmail app is the default mail application on most modern Android phones (and it’s not just for Gmail accounts), so we’ll be starting with this first. To get started with adding your Outlook.com or Office 365 account, first visit the Google Play Store and make sure that the Gmail app is updated to the latest version. Also, please keep in mind that your Gmail contacts (if you have some) will still show up after adding your Microsoft account, but you can easily switch between the two. Gmail accounts need to be added as part of Android set up, so you will have to deal with seeing your Gmail emails, calendars, and contacts no matter what settings you choose.

Anyway, after you do this first step, open up the Gmail app, then tap the menu icon in the upper left corner. Navigate to Settings, Add Account, and choose Exchange and Office 365. Please DO NOT choose Outlook, Hotmail, and Live, as this will just sync your emails and not your contacts. You can then enter in your Outlook.com/Office 365 email and password.

Next up, follow any prompts on the screen until you get to your inbox. From then on, open the message from Microsoft, and click «Use another Mail app instead.» This will grant Gmail the server permissions to read your Outlook account.

Going through the gmail settings

If you’re on an older version of Android, you can also do this by pulling down from the Android notification bar, and tap the «Unable to sync calendar and contacts» message. Not everyone will see this message but if you do, please press on this and then «Allow» to allow for syncing. The sync process will take a few minutes, but once you’re done, you’ll be able to use Gmail as your mail client and Google’s Contacts and Calendar apps to manage your Outlook.com/Office365 address books and calendars.

On the Samsung Email App

Samsung’s Galaxy phones, the most popular brand of Android phones, come with a different default email application called «Samsung Email.» This application is a bit different from Google’s Gmail app, but the setup process is similar. Just as before, ensure that the Samsung Email app is updated to the latest version before you proceed.

Next up, open the Samsung Email app and tap on «Add Account.» Alternatively, you can go to settings, and tap «Add account» if you already have other accounts set up. Anyway, you can then enter in your Outlook.com/Office 365 email and password, and then tap Sign in. After that, if you’re prompted, choose «Microsoft Exchange ActiveSync» from the list to proceed. You might not see this, so don’t worry if it does not show up.

Setting up outlook in samsung mail

In the next few steps, you may also see the settings screen which asks you to change your settings or account name. You can tweak to your own liking to show all your mail and calendar from all time, and not just the last few months. Next up tap «Yes» or «Ok» to confirm the setting and permissions, and allow the syncing to proceed.

If you’re on an older Samsung phone, you might see a message that says «Action Required to Sync,» so be sure to press on it and head to settings enable Syncing. Just as with the Gmail app, check the message from Microsoft, and choose «Use another Mail app instead» to proceed with syncing. Please be aware that syncing email, calendar, contacts, and tasks may take a few minutes.

Just to double check.

Once you’re up and running following these steps, you should be able to use the native Contacts, Calendar, and Mail apps on your Android phone to sync information from your Outlook.com or Office 365 account. You can now skip the trip to the Google Play Store and won’t need to download the dedicated Outlook Android app.

On most phones, opening the Google Contacts app will list Gmail contacts, but you can press the hamburger menu and clicking on the Outlook icon to swap between Gmail and Outlook contacts.

On Google’s Calendar app, all of your Calendars will appear on the right when you press the hamburger menu. You can hide the Google account and use ONLY your Outlook Calendar exclusively by unselecting the checkbox under the Google account name.

Samsung calendar and google contacts

On Samsung phones, things are a bit different and you can ONLY show your Microsoft Outlook Contacts. From Samsung Contacts, you can press on the (. ) menu on the top, followed by Settings, then «Contacts to Show» and choose the button for Microsoft Exchange ActiveSync.

Finally, with the Samsung Calendar app, you can manage your calendars by tapping the (. ) menu on the top right, followed by Manage Calendars. This will let you unselect the Google Calendar, and use the Microsoft Outlook account exclusively.

Samsung calendar and contacts

Syncing with the Outlook App installed (and without following the above steps)

If you’ve opted to install the Outlook app on your phone, you can obviously use it as an email client for your Outlook.com/office 365 account, but the app can also sync all your contacts in your phone’s native Contacts app without following the steps above. Simply go Outlook settings, choose the Outlook/Office 365 email account and enable «Sync contacts.» Unfortunately, going this route will NOT sync your Calendars or Emails, and you will still need to follow the steps above. Additionally, syncing contacts through the Outlook app will create double versions of contacts you’ve already added through the steps above.

Changing outlook sync settings

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How To Add Outlook Calendar to your Android Phone

One of the great things about the digital age is freedom of choice. You can choose which operating system is perfect for your needs and lifestyle, then choose specific software to compliment your chosen OS.

If you’re an Android user, you may have been waiting patiently for the Microsoft/Android relationship to flourish so that you could use Microsoft software on your Android phone. Fortunately, you can use the Outlook calendar on your Android phone. That’s not to say there’s anything wrong with the native Google Calendar application, but Outlook lovers will benefit from this article.

Managing appointments and schedules in our busy lives is often more difficult than it should be. The ability to send your work calendar to your personal phone is just one way to make that easier. If your employer uses Exchange or Office 365, adding the Outlook calendar to an Android phone is one way to do it. If your work uses G Suite with Google Calendar and you want to sync it with your personal Outlook calendar you can do that too.

Add Your Outlook Account to Your Phone

You can start by adding your Outlook email account to your phone’s settings. Along with your other email accounts, Outlook will send you emails and calendar updates as necessary. To add an account for Outlook, you’ll need to know whether it’s an Exchange email or from another source. You can ask your employer, but it doesn’t hurt to try one or the other if you’re not already familiar with setting up the account.

For setup:

These instructions may vary slightly depending on which manufacturer you have, essentially get to the option to add a new account in settings and you’re good to go.

1. Open the ‘Settings’ app on your phone
2. Tap on ‘Accounts and backup’
3. Tap ‘Accounts’ on this page
4. Scroll to the bottom and tap ‘Add Account’
5. Scroll down and click on Email, Exchange, Personal (IMAP or POP3), Google, or any of the other options
6. Enter your email address and password

Follow the prompts and verify your credentials to gain access. You can download the Outlook app from the Google Play Store.

Adding Outlook Calendar to your Android phone

The easiest way to add an Outlook calendar to an Android phone is by using an Exchange Active Sync mail account. In the example I gave, adding a work Outlook calendar to your personal phone, this should happen automatically. Most employers that use Exchange with utilize Active Sync.

First, let us try the Outlook app in Android.

1. Open the Outlook app and select the calendar from the bottom right.
2. Select the three-line menu icon top left.
3. Select the Add Calendar icon on the left menu.
4. Add your Outlook account when prompted and complete the setup wizard.

Unfortunately, this method doesn’t always work. Polling from Google Calendar is occasionally intermittent. It is worth trying first though.

If it doesn’t work, this next method should.

To add your calendar in an Exchange environment, you may need access from the System Administrator but try this and see what happens. If you’re not syncing a work calendar and just want to link Outlook with Android, this will work too.

1. Open the Mail app on your phone.
2. Select Settings and Add New Account.
3. Enter the Outlook email address and the app should pick it up.

Once set up, your Outlook calendar should be available from within the Mail app.

You can also link your Outlook account with Gmail which will sync the calendar as part of the deal. This following method will work with older POP or IMAP Outlook accounts too so if you don’t use Exchange Active Sync, try this to link an Outlook calendar to Gmail on your Android phone.

1. Open Gmail on your Android phone.
2. Select the three-line menu icon then Settings and Add Account.
3. Select Exchange and Office 365 as the provider.
4. Enter your email address and password when prompted.
5. Acknowledge the security message by selecting OK.
6. Complete account set up where prompted.

Even if you use Outlook, select Exchange and Office 365. The Outlook, Hotmail, or Live option only uses POP or IMAP which does not include calendar syncing. Even if you’re linking your personal Outlook account, it should be compatible with Exchange Active Sync which is where the calendar updates will come from.

Sync Google Calendar with Outlook

If you want to do things in reverse, that’s just as straightforward. Just like you can add an Outlook calendar to your Android phone, you can add your Google Calendar to the Outlook app. Whether you use Office 365 or just want to sync everything on your phone, you can.

1. Open your Google calendar and log in.
2. Select the calendar you want to sync from the list on the left.
3. Hover over it and select Settings.
4. Scroll to the Integrate calendar in the new window.
5. Select Secret Address in iCal format and copy the address.
6. Open Outlook and log in.
7. Select File, Account Settings, and Account Settings.
8. Select Internet Calendars and New.
9. Paste the Secret Address into the box and select Add.
10. Name your calendar and select OK.

From now on, when you open Outlook it will also poll your Google calendar and update it in Outlook. You cannot create appointments in Outlook and have them reflected in Google though, you have to create them from within Google Calendar. It’s a shame but that’s how it is for now.

Troubleshooting

As mentioned previously, there are some kinks that happen when signing into your account. Outlook provides the option to sign into various email providers, from Google to Exchange, the only way to bypass any errors is to have the right information.

• Verify the source of your email – Even Gmail offers corporate domains so check with your company to ensure you’ve chosen the right option for signing in.
• Check with your cable provider for updated port numbers – If you’re trying to add a comcast.net account or an account from a similar company, you may have to update the proper port settings in order to attach your email/calendar.
• Make sure the app and your Android device are up-to-date – If the account is not allowing you to set up your account, check for Outlook or Android OS updates

The freedom of choice is one of the reasons people love Android devices. Adding your Outlook calendar to your Android device is easy with the right know-how.

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