Sign documents on android

How to Sign PDFs and Documents on Android

I remember those days when signing a PDF form sent over email was such a hassle. I had to take a print out then sign on it, scan and then send it again. The other way was to have your signature scanned, paste it as an image in the PDF and then reconvert it into PDF or maybe take a photo and get the job done.

All this works when you have to do this once a blue moon and for a single PDF file because there’s no denying that this is a tedious and inefficient process. Plus, not everyone has a printer or scanner always at their disposal. Thankfully, you can now easily scan and sign PDF documents right from your Android smartphone in just a few simple steps. Here’s how:

How to Sign Documents and PDF on Android

I have included both free and paid apps on the list. While the free apps work fine, paid apps are useful for features like the option to upload multiple pre-existing signature images, audit trails, encryption, and so on. You can choose based on your requirement.

Adobe Fill & Sign

Officially from Adbobe, this is the best and free solution to sign PDF documents. The primary reason I say this is that Adobe’s Fill & Sign knows how to handle multiple PDF files very well. It not only assists you to sign a file but also fill in details of any form in just a few taps. That said, let’s learn how to sign the documents using this app.

Step 1: Download and install the app. Once you launch, it offers a sample PDF file which you can use to learn on using it. Just before yous tart look for two options. First is the contact icon. Tap on it, and here you can fill in your personal or business details. It also supports custom fields like Emergency contact or anything you want which is many a time required to fill a document. Second, is to click on pen icon to create signature and initials.

Step 2: The app can open PDF/ Image or take a picture at runtime. Once you open, tap on the signature section. This will create a text box over it, where you can also type. As you need to sign, tap on the signature icon, and select your signature. It will automatically fil it. You can resize, and adjust the placement of your signature so it fits well. The signature always appears in blue.

Step 3: If the PDF is like a form where you need to fill in details, you will need to use the contact information we saved in step one. Just tap on the line where you need to fill in the details, then tap on contact icon, and lastly tap on the information you want to fill in. Just like the signature, you can always resize and readjust. For checkboxes, you can long press on them and then select a tick or cross.

Step 4: You can instantly share the PDF when you are done editing or do it later by going to the app dashboard which will have all the forms. It is always possible to re-edit.

Drawbacks:

• There is no support for annotations. If you need to circle options in the PDF, you won’t be able to do it.
• You can only use one signature, and one initial. If you have authority to use somebody else’s signature, you cannot do it from this app.
• There is no way to import signature.
• No support for Microsoft Word Documents.

Paid Apps for Document Signature

It’s a good idea to choose a paid service if you are looking for something professional which involves multiple users, a proper procedure to signup, getting a signature from others, added security, and so on. We have two app recommendations for this. While the process to sign PDF documents works on similar lines as Adobe’s Fill & Sign app, both these apps offer more features.

DocuSign

Even though its a paid service, it offers unlimited free signing. You can create a signature on the fly, add it to the PDF file, and send it using an app that’s on your phone. Compared to Adobe’s offering, it’s more secure. The app disables screenshot feature on Android smartphone making it hard for anybody to copy your signature. It supports signature, initials, textbox, date, and checkbox. The paid feature includes signing order and workflow for multiple signers. So if you need to get a sign from multiple people, they can do so by creating an account with DocuSign. It also supports in-person and remote signing. The service complies with the eSign Act, supports audit trails, and document encryption.

Download: DocuSign

SignNow

• Supports PDF, Image, Word document. It can also automatically convert to PDF files.
• When you create a team, you can choose to set the signing order and assign roles for multiple signers.
• Workflow offers a complete Audit trail.
• Offline Support.
• Create Templates for individual teams.
• Cloud integration to save your documents, an option to export to any app.

The service offers a free trial which can later be upgraded to $5 per month if paid annually. If you have a team, it will cost you $15 per month on an annual basis. The team feature offers a lot more feature than individual version does.

Download: SignNow

These apps should be good enough to cover both your personal and professional use. Signing documents is much easier now, especially with those apps which allow you to import your actual signature. I would highly recommend you to use a pen for getting your signature more accurate.

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Top 5 Apps to Sign Doc­u­ments on iOS and Android

Parth Shah

19 Mar 2020

Ever faced a situation when you had to sign a document or a rent agreement quickly? The normal procedure takes you to print the document, sign it, scan the paper, and then share it with the other person. It’s a complex and time-consuming process. What if we can get the whole thing done under a minute on mobile? Thankfully, there are a handful of reputed apps to sign documents on iOS and Android.

Samsung Galaxy Note users can always use the built-in tools to sign a document using the S-pen. But what about other Android and iPhone users? Both the Apple App Store and Google Play Store are filled with apps that let you sign documents on the fly.

We have hand-picked top five iOS and Android apps to sign PDFs and documents. In this post, we are going to talk about its features, signature customization (size, color, thickness), price, sharing, and more. Let’s get started.

1. Microsoft Office

Microsoft recently combined its productivity suite of apps, including Word, PowerPoint, Excel, Sticky Notes, Office Lens, and more under one solution called Microsoft Office. It’s the Swiss Army Knife of productivity tools.

The Office app is full of tips and tricks. Among them is the ability to Sign a PDF function. The add-on is free and doesn’t require an Office 365 subscription.

Open the Office app to get the Sign a PDF option under the actions menu. Open files from the device storage, OneDrive, or Dropbox, and select a place to put the sign.

A blank whiteboard will appear to add the signature. You can import a sign from the picture, store the signature, and even change its color to green or blue from the default black.

The documents get saved under the annotated section in the app. Microsoft Office is free to download.

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2. Adobe Fill & Sign

Adobe, another software giant, has released a dedicated Adobe Sign & Fill app for both iOS and Android. As the name suggests, users can sign the form as well as fill up the necessary details.

Tap on the blank screen, and one can add text, cross marks, bullet points, and more. To add a sign, select the pen option below and create a signature or import it from the image or camera. Unfortunately, you can’t change the color of the sign.

You can resize the signature. One can also create and store initials on the device. Overall, Adobe Fill & Sign is an excellent tool for filling out details and sign documents. And it’s completely free to use.

3. SignEasy

This one is for power users. SignEasy is preferable to those who frequently close deals and need signatures from clients. Tap on the ‘+’ icon at the upper left corner and import documents from Email, Photos, Files, or third-party cloud storage. Select the sign button, and you will see the true potential of the SignEasy app.

You can sign yourself, sign with another person, and even request a signature from another person in a different location. It’s useful for business partners who could be in different locations.

You can draw the signature, change its color and size, and drag it to a preferable location. Also, you can add date and text to the documents.

SignEasy provides a template function to store frequently used documents for future use. Other functions include biometric security, customized email footer, iCloud storage sync, and more.

The free version is limited to three documents. To use templates and other security features, one needs to pay $130/year, which unlocks the host of syncing and sharing capabilities.

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4. DocuSign

Before diving into the app, I have to say DocuSign provides the worst onboarding user experience. There is no sign up via Google, Facebook, or Apple.

Tap on the ‘+’ button and import file from local storage or third-party cloud storage. The app will ask if you need to sign or want others to add a signature. You can add the recipient’s name and email to share the doc.

In the document, select on any blank space, and a dialog box will pop out. One can add signature, initials, date, name, company, and even checkbox in the file. I like how DocuSign lets members decline a signature with the reason. It’s a nice touch.

The basic functions are free, but the advance sharing, templates, and security features come under the paid personal plan, which costs $9 per month. There are also dedicated plans for Real Estate and Business plans.

5. SignNow

I know UI doesn’t matter in these apps, but I have to say, SignNow has the best user interface among all the apps. The formula remains the same. Import document from device or cloud storage and tap on the empty field to add signature, initials, text, date, or checkmark.

While creating a sign, you can either use a fountain pen or highlighter. One can also change the color of the sign. The app asks you to invite others and share a direct link of a document with the app download source. You can also create templates for most used documents.

The app is free for up to three documents. After that, it will cost $90/year.

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# productivity

Sign Docs on the Fly

As you can see from the list above, both Microsoft Office and Adobe Fill & Sign are free and solid offerings. The remaining three are paid, but they do provide extras such as biometric authentication, templates, advanced sharing, and more. Choose any one according to your needs. Also, share your experience of signing documents on iOS and Android in the comments section below.

Next up: In terms of doc scanner apps, both Adobe Scan and Microsoft Office Lens are capable offerings. Read the comparison below to find the perfect app for you.

Last updated on 19 Mar, 2020
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

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