Sync all apple devices

Sync content between your Mac and iPhone or iPad

You can select the information you want to sync between your Mac and device. You can sync all items of a specific type (for example, all your movies or photos). Or you can select specific items (for example, some of your movies and some of your books), which gives you more control.

After you select the content you want to sync, the items are updated whenever you sync your device and your Mac.

The first time you set up syncing, you must connect your device to your Mac using a USB or USB-C cable. After you connect the device, the device icon appears in the Finder sidebar and selecting the icon displays syncing options. You then select which items to sync.

If you have an iPhone (with iOS 5 or later) or iPad, you can also set up to sync wirelessly when your Mac and device are connected to the same Wi-Fi network. See Sync content between your Mac and iPhone or iPad over Wi-Fi.

Sync all items of a content type

Connect your device to your Mac.

You can connect your device using a USB or USB-C cable or using a Wi-Fi connection. See Sync content between your Mac and iPhone or iPad over Wi-Fi.

In the Finder on your Mac, select the device in the Finder sidebar.

If you connect your device to your Mac using a USB cable and can’t see the device in the Finder sidebar, see If your device doesn’t appear in the sidebar.

Click the type of content you want to sync in the button bar.

Note: If you use iCloud Photos and Apple Music, your photos and music are synced automatically using iCloud. When you click Music or Photos, no options appear for syncing.

Select the “Sync [content type] onto [device name]” tickbox to turn on syncing for that type of item. For example, select the “Sync films onto [device name]” tickbox to sync your films.

With the tickbox selected, syncing is set to transfer all items of that type to your device.

Repeat steps 3 and 4 for each type of content you want to sync.

The bar at the bottom of the window shows how much free space remains on your device after you sync. Move the pointer over the bar to view details about the content you’re syncing.

When you’re ready to sync, click Apply.

You can choose to sync your Mac and your device automatically whenever you connect them. See Turn automatic syncing on or off.

WARNING: If you delete an automatically synced item from your Mac, the deleted item is removed from your device the next time you sync.

If you want to sync individual items instead of all items of a content type, see the following:

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If your iCloud Contacts, Calendars, or Reminders won’t sync

Learn what to do if you need help. For example, the changes that you made on one device didn’t appear on all of your devices.

Things to check first

Check if you still need help after each of the steps below.

1. Check the system status of iCloud Contacts, Calendars, and Reminders.
2. If a reminder isn’t showing up on some devices, make sure that you’re running the latest iOS, iPadOS, or macOS on each device. Upgraded reminders and shared reminders in iOS 13 or later or macOS Catalina or later aren’t compatible with earlier versions of iOS or macOS. Learn more.
3. Make sure that the date and time settings on your iPhone, iPad, iPod touch, Mac, or PC are correct.
4. Make sure that you’re signed in to iCloud with the same Apple ID on all of your devices. Then, check that you turned on Contacts, Calendars, and Reminders* in your iCloud settings.
5. Check your Internet connection. Open Safari and go to www.apple.com. If you can’t open the page, learn what to do.
6. Check that you can access secure websites. Open Safari and go to your Apple ID account page. If the website won’t open, contact your Internet service provider for help.
7. Make sure that you haven’t exceeded your iCloud storage limit or the storage limits for iCloud Contacts, Calendars, and Reminders.

* On a PC with Outlook 2016 or later, Reminders are called Tasks.

Try the steps for your device

If you still need help, try the steps for your device below.

iOS 13 and iPadOS or later

After each step, check your contacts, calendars, or reminders.

Refresh your contacts and calendars

To refresh your contacts, open Contacts and swipe down on the list. To refresh your contact groups, tap Groups in the upper-left corner, then swipe down on the list.

To refresh your calendars:

1. Open the Calendar app.
2. Tap the Calendars tab.
3. Swipe down on the list to refresh your events.

Check your app settings

1. Make sure you turned on Contacts, Calendars, and Reminders on your device.
2. If you use multiple groups or accounts in the Contacts or Calendars app, make sure your iCloud Contacts and Calendars are set to appear:
   • Open the Contacts app and tap Groups in the upper-left corner. Make sure that All iCloud is selected.
   • Open the Calendar app and tap the Calendars tab. Make sure that all iCloud calendars are selected.
3. Change how often your calendars update:
   1. Tap Settings, then Calendar.
   2. Tap Sync.
   3. If All Events is selected, choose a specific timeframe instead, like Events 1 Month Back. If a specific timeframe is selected, choose All Events instead.
   4. Return to your Home screen.
   5. Wait a few minutes, then open the Calendar app. Tap the Calendars tab, and swipe down to refresh.

Since the iCloud Birthdays calendar updates daily, you might not see changes to birthdays in the Calendars app until the next day.

Set iCloud Contacts, Calendars, or Reminders as your default

If your contacts, calendars, and reminders are in iCloud, then iCloud automatically updates your information. If your information is in a third-party account, like Google or Yahoo, you can change your default account to iCloud. Changing your default account to iCloud won’t move your existing information from a third-party service to iCloud.

Contacts

To see which account your contacts are in:

1. Open the Contacts app and tap Groups in the upper-left corner.
2. Deselect the All [account] option for any third-party account, like Gmail or Yahoo.
3. Make sure All iCloud is selected.
4. Tap Done to see your list of contacts. If you don’t see the contact you’re looking for, it’s stored in another account.
5. If you have a copy of your contacts from a third-party service in vCard format version 3.0 or later, you can import the contacts into iCloud.

Set iCloud as the default account for your contacts:

1. Tap Settings, then Contacts.
2. Tap Default Account.
3. Select iCloud.

Calendars and Reminders

To see which account your calendars are in, open the Calendar app, then tap the Calendars tab.

Set an iCloud calendar as the default calendar:

1. Tap Settings, then Calendar.
2. Tap Default Calendar.
3. Tap a calendar under iCloud to make it your default.

Set an iCloud reminders list as the default list:

1. Tap Settings, then Reminders.
2. Tap Default List.
3. Tap a list under iCloud to make it your default.

Restart the Contacts, Calendar, or Reminders app

1. Close the app.
2. Return to your Home screen.
3. Wait a minute, then open the app again.

Turn off iCloud Contacts, Calendar, or Reminders and turn it back on

1. Tap Settings > [your name] > iCloud.
2. Slide to turn off Contacts, Calendars, and Reminders.*
3. If you see your calendars or reminders on iCloud.com or any of your devices, you can choose Delete from My [device]. If not, choose Keep on My [device].
4. Wait a few minutes, then turn on Contacts, Calendar, or Reminders again.

* Local reminders will be deleted from your device, but your information won’t be deleted from iCloud. Once you turn Reminders back on, your reminders will be re-synced to your device.

Restart your iPhone, iPad, or iPod touch

Here’s how to restart your iPhone, iPad, or iPod touch.

iOS 12

After each step, check your contacts, calendars, or reminders.

Refresh your contacts, calendars, and reminders

To refresh your contacts, open Contacts and swipe down on the list. To refresh your contact groups, tap Groups in the upper-left corner, then swipe down on the list.

To refresh your calendars and reminders:

1. Open the Calendar app.
2. Tap the Calendars tab.
3. Swipe down on the list to refresh your events and reminders.

Check your app settings

1. Make sure you turned on Contacts, Calendars, and Reminders on your device.
2. If you use multiple groups or accounts in the Contacts or Calendars app, make sure that your iCloud Contacts and Calendars are set to appear:
   • Open the Contacts app and tap Groups in the upper-left corner. Make sure that All iCloud is selected.
   • Open the Calendar app and tap the Calendars tab. Make sure that All iCloud is selected.
3. Change how often your calendars and reminders update:
   1. Tap Settings > Calendar, or tap Settings > Reminders.
   2. Tap Sync.
   3. If All Events or All Reminders is selected, choose a specific timeframe instead, like Events or Reminders 1 Month Back. If a specific timeframe is selected, choose All Events or All Reminders instead.
   4. Press the Home button.
   5. Wait a few minutes. Open the Calendar app, tap the Calendars tab, and swipe down to refresh.

Since the iCloud Birthdays calendar updates daily, you might not see changes to birthdays in the Calendars app until the next day.

Set iCloud Contacts, Calendars, or Reminders as your default

If your contacts, calendars, and reminders are in iCloud, then iCloud automatically updates your information. See if your information is in iCloud or a third-party account, like Google or Yahoo. Then change your default account to iCloud.

Contacts

See which account your contacts are in:

1. Open the Contacts app and tap Groups in the upper-left corner.
2. Deselect the All [account] option for any third-party account, like Gmail or Yahoo.
3. Make sure All iCloud is selected.
4. Tap Done to see your list of contacts. If you don’t see the contact you’re looking for, it’s stored in another account.
5. You can import the contact from a third-party service into iCloud.

Set iCloud as the default account for your contacts:

1. Tap Settings > Contacts.
2. Tap Default Account.
3. Select iCloud.

Calendars and Reminders

See which account your calendars are in:

1. Open the Calendar app.
2. Tap an event to open it.
3. Tap the calendar name to see if the event is in an iCloud calendar.

Set an iCloud calendar as the default calendar:

1. Tap Settings > Calendar.
2. Tap Default Calendar.
3. Tap a calendar under iCloud to make it your default.

See which account your reminders are in:

1. Open the Reminders app.
2. Tap the list name in the upper-left corner to view all your lists.
3. See if the list is stored on your device or iCloud. Open a list and tap Edit. If you see Sharing, then your list is in iCloud.

When you create a reminder, you can choose to store it in iCloud or on your iOS device.

Restart the Contacts, Calendar, or Reminders app

1. Double-click the Home button to see your open apps.
2. Find the app, then swipe up to close it.
3. Press the Home button to return to your Home screen.
4. Wait a minute, then open the app again.

Turn off iCloud Contacts, Calendar, or Reminders and turn it back on

1. Tap Settings > [your name] > iCloud.
2. Slide to turn off Contacts, Calendars, and Reminders.*
3. If you see your calendars or reminders on iCloud.com or any of your devices, you can choose Delete from My [device]. If not, choose Keep on My [device].
4. Wait a few minutes, then turn on Contacts, Calendar, or Reminders again.

* Local reminders will be deleted from your device, but your information won’t be deleted from iCloud. Once you turn Reminders back on, your reminders will be re-synced to your device.

Restart your iPhone, iPad, or iPod touch

Restart your device. Here’s how to restart your iPhone, iPad, or iPod touch.

Force sync Calendar data on Apple Watch

To force sync Calendar data on your Apple Watch:

1. Open the Watch app on your iPhone and tap the My Watch tab.
2. Tap General, then tap Reset.
3. Tap Reset Sync Data.

If a family member set up your Apple Watch for you, you can’t force sync Calendar data.

macOS

After each step, check your contacts, calendars, or reminders.

Refresh your calendars and reminders

You can refresh your calendars from the Calendars app:

1. Open the Calendar app.
2. Choose View.
3. Refresh Calendars.

Since the iCloud Birthdays calendar updates hourly, you might not see changes to birthdays in the Contacts or Calendars app for an hour.

To refresh your reminders, quit the Reminders app and then open it again.

Check your default Calendar, Reminders, and Contacts account

If you store and edit your events in iCloud instead of another place, like On My Mac, Exchange, or Google, then iCloud automatically updates your calendars. If you use multiple accounts on your Mac like iCloud, Gmail, and Yahoo, make sure that iCloud is your default Calendar account:

1. Open the Calendar app.
2. Choose Calendar > Preferences.
3. In the General tab, make sure that one of your iCloud calendars is the default.

If you store and edit your contacts in iCloud instead of another place, like On My Mac, Exchange, or Google, then iCloud automatically updates your contacts. If you use multiple accounts on your Mac like iCloud, Gmail, and Yahoo, make sure that iCloud is your default Contacts account:

1. Open the Contacts app.
2. Choose Contacts > Accounts.
3. Click the iCloud tab and make sure that you’re signed in with your Apple ID.

As long as you’ve turned on Reminders in System Preferences, you see your iCloud reminders on your Mac.

Turn off iCloud Calendar and iCloud Reminders, then turn it back on

1. Quit the Calendar and Reminders apps.
2. Choose Apple menu  > System Preferences, click Apple ID, then click iCloud. If you’re using macOS Mojave or earlier, choose Apple menu  > System Preferences, then click iCloud.
3. Deselect Calendars and Reminders.*
4. Close System Preferences and wait about a minute.
5. Choose Apple menu  > System Preferences, click Apple ID, then click iCloud. If you’re using macOS Mojave or earlier, choose Apple menu  > System Preferences, then click iCloud.
6. Select Calendars and Reminders.
   
7. Open Calendar and Reminders.

* Local reminders will be deleted from your device, but your information won’t be deleted from iCloud. Once you turn Reminders back on, your reminders will be re-synced to your device.

Restart your computer

After you restart your computer, see if you fixed the issue.

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