To do list android and mac

Todoist: To-Do List & Tasks 4+

Reminders & project planner

Doist Inc.

• • 4.8 • 21.4K Ratings

• • Free
  • Offers In-App Purchases

Screenshots

Description

Ranked as “the best to-do list right now” by The Verge, Todoist is used by 25 million people to organize, plan and collaborate on projects, both big and small.

Use Todoist to:
• Capture and organize tasks the moment they pop into your head.
• Remember deadlines with reminders and due dates.
• Build lasting habits with recurring due dates like «every Monday».
• Collaborate on projects by assigning tasks to others.
• Prioritize your tasks with priority levels.
• Track your progress with personalized productivity trends.
• Integrate your tools like Gmail, Google Calendar, Slack, Amazon Alexa and more.

Available on any device, Todoist will quickly become your hub for getting work and life organized.

Why you’ll love it on macOS:
• Quickly add tasks from anywhere with cmd+shift+A.
• Simply type details like «tomorrow at 4pm» and Todoist will recognize it all for you.
• A Safari extension comes built-in to quickly plan your day and add websites as tasks.
• All the power from macOS: Siri, Today widget, Share extension, and more.

Questions? Feedback? Visit get.todoist.help or reach out on Twitter @todoist.

*About Pro plan billing*:
If you upgrade to the Pro plan, payment will be charged to your iTunes account, and your account will be charged for renewal within 24-hours prior to the end of the current period. You can choose to be billed monthly or yearly. You can turn off auto-renew in your Apple ID Account Settings any time after purchase.

What’s New

We’ve done the usual fixing and squashing to keep things working as they should be.

Select “What’s New” in your settings to view even more polishes and bug squishes.

Ratings and Reviews

A Diary of My Life

I’m not kidding when I say you could basically read my diary by checking my completed tasks in ToDoist. my husband and I operate off of ToDoist for everything — daily chores, monthly chores, annual chores, scheduling annual doctor appointments, reminders to purchase anniversary gifts, packing lists, ideas for long road trips, reminders to plan a date night, work projects, finances, reminders to change our address when our car lien expires, etc. There are plenty of pro-users out there that use every trick ToDoist has, but we LIVE off of the multiple projects, sharing, tasks, subtasks, priority levels and due dates. There is not a single day that goes by where we don’t use ToDoist and it improves our mental health to have everything we should do written out and easisly check-off-able. We have our daily walks with our dog, exercise, a reminder to start cooking lunch & dinner, medicine reminders, etc in there too. Cannot recommend enough!

Also, for work, I am consistenly recognized as the most efficient person for completing my work. I owe this all to ToDoist. Everyday, I clear out my easy stuff that takes a total of 5-10 minutes apiece for the first 1-2 hours of my day, then jump into my big projects for the day. I know exactly what to do when based on due date and importance level. Couldn’t get through my workday without it!

Best Keeps Getting Better

I’ve used Todoist for quite some time, and gladly pay for the premium version. I appreciate the ability to define and use as many tags as you want on items, the ability to define sections within each project. I personally add sections for backlog, in progress, and paused to help keep me focused.

I have few complaints: (1) on mobile, rearranging items by dragging is made difficult because tapping on an item first brings up a pretty long menu, and you have to slide your finger outside of the menu area to make the menu go away so you can drag the item to a new location. (2) While I like being able to arrange projects into a hierarchy, I would love to be able to select a parent project and see a consolidated list of all items that isn’t divided up by project and section. For example, I have «work» and «personal» projects, and under each of those I have other projects like «Q3 planning», and «yardwork». and so on. If I click on the work project, I’d like to see all the items in one list, not just all the items in «work» followed by all the items in «Q3 planning» followed by sections for each other subproject.

Developer Response ,

Thank you so much for your detailed feedback, it has been noted!
Have you tried using a filter with the query «##work» or «##personal» this should show you all tasks within your parent project and its sub-projects in the same view.

Missing some mundane things

Been a paid subscriber for awhile, Todoist has the best overall user experience in my opinion. However, I have come to find that Todoist is missing two very basic features that Microsoft Todo has. The latter’s UX is not as good, but the lack of these two things prevent me from thinking Todoist is flawless.
1. When I have a repeating task, say daily, and I forget to mark it as complete on the previous days, making it as complete treats it as marking the *last* occurance as completed, and the next occurance is shown. i.e. I haven’t marked a daily task as complete for three days, marking it today treats todays occurance as complete and the next notification is tomorrow. Maybe a design decision from having to mark the same task as complete many times, but is annoying fo rme.
2. This is the sticking point for me, and I am likely going to cancel my subscription: There is no way to notify when a task is ADDED to a shared list. Todoist only notifies on shared lists when items are assigned to you, or when items are marked as completed. This is very annoying for shared lists, because you might see an item that was just added via a notification that you can quickly address. This is a bigger issue for shopping lists. My wife adds some items to the list, I have no idea unless I open the app to see, or unless she assigns them to me (assuming I am the one going to shop).

App Privacy

The developer, Doist Inc. , indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Linked to You

The following data may be collected and linked to your identity:

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

Privacy practices may vary, for example, based on the features you use or your age. Learn More

Information

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The 9 best to do list apps for Mac in 2022

Keeping track of your tasks is intensely personal. That’s why there are so many to-do list apps—because none of them feel «just right» to everyone. This is particularly true for Mac users.

If you’re using a Mac, that’s probably, at least in part, because you’re particular about the software you use. You’re pickier than the average computer user, and you expect things to look and work a certain way.

Applications that don’t feel like they were designed for macOS are distracting because things like keyboard shortcuts, notifications, and menus don’t work the way they do in other applications. That disrupts your workflow, which defeats the entire point of productivity software.

I thought about all of these things while I tested every Mac to-do list app I could get my hands on, so here are the best to-do list apps you can find for macOS.

The best to-do list apps for Mac

Things for a blend of powerful features with elegant design

Todoist for Mac users who need to sync with other platforms

OmniFocus for power users and GTD fans

Reminders for a simple option for Apple-only users

GoodTask for making Reminders more powerful

2Do for a fully customizable to-do list with multiple syncing options

TaskPaper for a text-based list for managing tasks with only your keyboard

TickTick for a cross-platform option that feels native to the Mac

Microsoft To Do for the best free to-do list app for Mac

What makes a great to-do list app for Mac?

There’s an incredible range of Mac to-do list apps out there, all looking to serve different kinds of users. Which one you prefer may well boil down to personal taste. In my opinion, the very best Mac to-do list apps need to do five key things:

Offer multiple ways to organize tasks, such as tags, lists, due dates, or projects

Make it fast to add new tasks without opening the app, ideally using a keyboard shortcut

Remind you about self-imposed deadlines

Offer a clean interface, with native macOS features like notifications, widgets, and integration with the menu bar

Sync tasks to your phone

All of our choices offer free trials of some sort, so try out anything that looks useful to you.

Best Mac to-do list app with a blend of powerful features and elegant design

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

Open Things for Mac, and it looks simple: you’ve got an Inbox for your tasks and the option to add more lists. Dig a little, though, and there are all kinds of advanced tools here. There are nesting ways to organize your tasks: areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; even tasks can contain sub-tasks if you want. It sounds confusing, but it isn’t, which really speaks to how well Things is designed. There’s no right way to use this system. Use as many or as few of the organizational options given to you, however you like, to make sense of your chaotic list of tasks; choose which things you want to do today; and then do those things.

Other applications offer features like this, sure, but Things manages to do so without feeling cluttered. And as a native application with no Windows or web equivalent, Things feels very much at home on the macOS desktop. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app. It’s a powerful way to organize your tasks—and then accomplish them.

Zapier’s Things integrations let you quickly create Things tasks from Slack messages, emails, and even Trello cards.

Things price: The macOS version costs $49.99 but offers a 15-day free trial. The iPad version costs $19.99, and the iPhone version costs $9.99.

Best Mac to-do list app for syncing with other platforms

Todoist (macOS, iPhone, iPad, Watch, Android, Windows, Web)

Most Mac users stick to the Apple ecosystem. but not all of them. If you need to sync your tasks from macOS to Windows, Android, or basically any other non-Apple option, Todoist is one of the first apps you should check out. Like Things, it’s deceptively simple but has all kinds of advanced task management features hidden just below the surface, though Todoist does feel a little less at home on the Mac desktop.

That’s because the Mac app for Todoist is basically the web version in a dedicated window. There are a few native Mac features: notifications and a universal keyboard shortcut for quickly adding tasks. It’s enough to make the Mac app worth installing for Todoist users.

And Todoist is a solid application. You can arrange your tasks in all sorts of meaningful ways, including a Kanban board. Keyboard shortcuts work great inside the app. And you can sync your tasks to basically any device on earth.

Todoist integrates with Zapier, which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.

Todoist price: Free; some features, including labels and attachments, require a subscription that starts at $3/month.

Best Mac to-do list app for power users and GTD fans

If you’re particular about how your tasks are arranged, and I mean really particular, OmniFocus is right for you. This app is a power user’s dream, allowing you to organize your task in seemingly infinite variations. There are three different kinds of projects you can set up, for example. There are six main views by default, ranging from the Inbox for unsorted tasks, Forecast for seeing scheduled tasks in context with any of your macOS Calendar appointments, and Review for going over completed tasks at the end of the day or week. You can also create your own views if this isn’t enough for you.

OmniFocus isn’t quick to learn, and things can feel cluttered at times. Once you figure everything out, however, you’ll have an elaborate, GTD-style task list that works exactly the way you want. Combine this with a system-wide keyboard shortcut for quick task entry, and you’ve got no excuse when it comes to keeping things organized. OmniFocus for Mac syncs with iPhone and iPad, and there’s even a web version, so you can access your tasks while using Windows devices (sadly, this is occasionally necessary).

You can connect OmniFocus to your other favorite apps with OmniFocus’s Zapier integrations. Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.

OmniFocus price: OmniFocus for Mac starts at $49.99 after a 14-day trial. The Pro version, which allows you to customize the sidebar with your own views among other features, costs $79.00. The iPhone and iPad version starts at $49.99 and also offers a 14-day free trial. Alternatively, you can subscribe to all versions starting at $9.99/month.

Best simple Mac to-do list app for Apple-only users

Reminders (Mac, iPhone, iPad, Web)

The best to-do list is the one you have with you, right? If you own a Mac, you already have Reminders, which comes free with every Apple device.

Apple’s default app for managing tasks is a simple one, allowing you to create lists of tasks and schedule when you’ll do them. There are a few views: Today, Scheduled, All, and Flagged. Beyond that, though, you can see individual lists. It’s simple, sure, but this simplicity might be a big plus: you get in, add tasks, and then get to work.

There’s no universal keyboard shortcut for adding tasks, but there is integration with Siri for Mac, which is something no other app on this list can claim. And iCloud integration means you can sync tasks with your iPhone and iPad very easily. You’ve already got this application, so why not give it a shot?

Reminders price: Included with all Macs, iPhones, and iPads.

Best Mac to-do list app to make Apple Reminders more powerful

Reminders is great but not exactly feature-rich. GoodTask is unique in that it uses Reminders as a backend: add anything to GoodTask, and it will show up in Reminders and vice versa. So what’s the point? GoodTask offers features that Apple doesn’t in Reminders.

First, there’s Calendar integration, meaning you can see your calendar appointments and your tasks in one place. You can also create smart lists, allowing you to filter your tasks using things like tags, due dates, and locations. You’ll have to spend some time setting this up before it’s any better than Reminders, but if you’ve got a specific overview of tasks in mind, you can probably design it here.

Integration with Reminders means all your tasks sync to the iPhone and iPad without the need for any other software, though there are versions of GoodTask available for those devices if you want the same power on them. And there’s a universal keyboard shortcut for adding events—that alone might make this app worth using over Reminders. Pop-up panels for planning your day, or seeing only which task you need to work on now, are also nice touches. Overall, this is a nice upgrade over Apple’s default app, so check it out.

GoodTask for Mac price: $39.99 with a 14-day free trial. GoodTask is also available on Setapp, which is a $10/month subscription service with access to dozens of Mac apps. There’s also an iPhone and iPad version available for free, with an in-app purchase of $9.99 to unlock all features.

Best fully-customizable Mac to-do list app with multiple syncing options

2Do fits right in on the Mac desktop. It looks a little cluttered at first glance, but it’s also really powerful. You can create lists, then put projects or checklists inside those lists. You can add tags and due dates. You can create smart lists, allowing you to view your tasks however you like. And there are way more options than that if you’re willing to put the time in. This is a power user’s to-do list, which you can bend to just about any workflow. It’s going to take you a while, but it’s going to be worth it.

There’s no calendar integration, which is unfortunate, but there are plenty of other integrations with the rest of your system. A universal keyboard shortcut makes it quick to add new tasks, notifications let you know about upcoming deadlines, and there’s even a handy Today widget for quickly checking off tasks.

Syncing is unique here because there are multiple options. You can sync to the iPhone or Android version of 2Do using iCloud, Dropbox, Yahoo Calendar, Fruux, Toodledo, or any CalDAV server. You can also access synced tasks on any of those services, albeit without the 2Do-specific features. It’s a wide range of syncing options, beyond what any other app here offers, so give it a spin and see how it all works for you.

2Do for Mac price: $49.99, and there’s a 21-day free trial. 2Do is also available on Setapp, which is a $10/month subscription service with access to dozens of Mac apps.

Best text-based Mac to-do list app for managing with only your keyboard

Wondering why to-do lists have to be so complicated? TaskPaper isn’t. This text-based option means you can just start typing to create your to-do list. Projects end with colons; tasks begin with a hyphen; tags start with the @ symbol. It sounds simple, but it’s surprisingly powerful once you get used to it, especially with the filtering and search options.

There isn’t an iPhone version, but the third-party app Taskmator ($4.99) is compatible and syncs using Dropbox. Alternatively, you can set up TaskPaper to sync over items from Reminders.

TaskPaper price: $24.99 with a free trial. TaskPaper is also available on Setapp, which is a $10/month subscription service with access to dozens of Mac apps.

Best cross-platform to-do list app that feels native to the Mac

TickTick (Mac, iPhone, iPad, Watch, Android, Windows)

TickTick is a straightforward to-do list app you can run on basically every platform on earth. Unlike other cross-platform apps, however, TickTick actually feels like a native Mac app. Some of this is good design choices, but there are also features that make TickTick stand out: a menu bar icon with a miniature version of your list, integration with appointments from Calendar, and native notifications. There’s also a keyboard shortcut for adding tasks from anywhere.

Organizing your tasks isn’t complicated: you have lists, tags, due dates, and a few advanced views, including a calendar view and an Eisenhower Matrix. And there are a few features here that other apps don’t offer, including a built-in Pomodoro timer. Try out TickTick if you’re looking for something straightforward yet powerful, particularly if you need to sync over to non-Apple devices.

With TickTick’s Zapier integrations, you can automatically create tasks in TickTick whenever you do things like save a message in Slack or star a new email.

TickTick price: Free, but premium features like a monthly calendar view and custom smart lists require a $2.99/month subscription.

The best free to-do list app for Mac

Microsoft To Do (Android, Windows, macOS, iPhone and iPad, Web)

Is it weird for a Microsoft app to show up on a list of Mac apps? Sure. But for a long time, no list of Mac apps would exclude Wunderlist, and Microsoft To Do is that app’s spiritual successor. It’s also completely free and the prettiest to-do list app for Mac.

Users can add as many custom lists as they want, and even sort those lists into groups. Every list has a custom background, which is a nice touch—it looks good, sure, but you also always know which list you’re looking at. There’s also support for due dates and the ability to share lists with other To Do users. Mac users are less likely to care about this, but To Do is extremely integrated with the Microsoft ecosystem—tasks can sync with Outlook, for example.

There are downsides. One big one: there’s no universal keyboard shortcut for adding tasks. But it’s by far the nicest to-do list for Mac you can find for free.

Microsoft To Do integrates with Zapier, which means you can do things like create a task in To Do whenever important tasks pop up in your other apps. Here are some examples to get started.

Microsoft To Do price: Free.

Other options

I tried a bunch of different types of apps for this article, so here are a few more options for you to consider if you’re not concerned about keeping your tasks on a dedicated to-do list app:

Trello isn’t a to-do list per se but you can use it to organize your life, and there’s a Mac app with native notifications and system-wide keyboard shortcuts.

Evernote, OneNote, or any other note-taking app can work very well as a to-do list, and most offer a Mac app.

Taskheat allows you to organize your to-do list as a flowchart, which is neat, but it can’t sync with any other platform.

Todo.txt is an open-source standard for storing your to-do list in a plain text document. The command line app runs in the macOS Terminal, allowing you to add and manage tasks with commands. If that’s not your style, TodoTxtMac is a nice GUI for the same standard.

This article was originally published in January 2019.

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Justin Pot is a staff writer at Zapier based in Hillsboro, Oregon. He loves technology, people, and nature, not necessarily in that order. You can follow Justin on Twitter: @jhpot. You don’t have to. But you can.

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